Planning a wedding is exciting, but it also comes with a million little decisions. Your photographer is not just another vendor – they are the person who will be capturing one of the most emotional and special days of your life.
One question many couples ask is: Should we meet our wedding photographer before the big day? The short answer? Yes, if possible! But if you are not able to do that, there are still ways to build a connection and ensure your wedding photos turn out amazing.
In this post, I will dive into why meeting your photographer matters, what to discuss during your meeting, and what to do if an in-person meeting isn’t an option.
Let’s get into it!
On Your Wedding Day You Will Feel More at Ease
Most couples aren’t used to being in front of a camera all day. It can be uncomfortable to pose for photos, act natural, and ignore the fact that someone is capturing your every move, especially if you’ve never met your photographer before.
That’s why meeting your photographer ahead of time can make a huge difference. Let’s break down exactly why it helps.
You’ll Get to Know Their Personality and Style
Every photographer has a unique approach. Some are very hands-on, walking you through poses and setups. Some go for a documentary approach, documenting spontaneous moments as they happen.
When you meet before the wedding, you get a sense of their personality, how they work, and what to expect. Do they joke around and keep things fun? Are they calm and reassuring? This meeting establishes trust and a relationship so that you don’t feel like a stranger is following you with a camera on your big day.
You’ll Feel Less Camera-Shy
It’s completely normal to feel a little nervous in front of the camera, especially if you’re not used to being photographed professionally. Meeting your photographer beforehand helps you:
- Get comfortable with how they direct you.
- Learn easy posing tips so you feel more natural.
- Relax, knowing they’ll capture you at your best.
When you’re camera shy, an engagement shoot prior to the wedding could help. It’s a great way to get used to being photographed in a low-pressure setting.
You’ll Look More Natural in Your Photos
When you’re comfortable with your photographer, it shows in your photos. You’ll be more relaxed, your smiles will be more genuine, and your poses will feel effortless.
Instead of feeling stiff or overly posed, you’ll be able to focus on enjoying your wedding and that’s when the best, most emotional, and most authentic moments are captured. Here you can see how to do it.
You’ll Know What to Expect Reducing Wedding Day Stress
Meeting your photographer before the wedding helps you know exactly what to expect on the big day. When you’re prepared, you won’t have to worry about last-minute surprises, reducing stress. You’ll feel more relaxed, knowing that you and your photographer are on the same page, and can focus on enjoying the celebration as stress-free as possible!
You Can Discuss Your Vision and Must-Have Shots
Do you have specific wedding photo ideas? A must-have shot list? A special location in mind? Meeting beforehand ensures your photographer understands what’s important to you. You can:
- Share your wedding style (classic, modern, boho, rustic, etc.).
- Talk about important family members and VIP guests
- Discuss any unique cultural or religious traditions that should be captured.
It Helps With Timeline Planning
A well-planned wedding timeline makes the day run smoothly. Your photographer can help figure out:
- How much time is needed for getting-ready photos.
- When and where to take couple portraits.
- How to fit in family and group photos without stress.
If you have a busy schedule, they can offer tips to make the most of your time without making you feel rushed.
What to Discuss in Your Pre-Wedding Meeting
This meeting is an opportunity to align expectations, plan logistics, and make sure your photographer understands what matters most to you. But what exactly should you talk about? Here are the key topics to cover.
Your Wedding Day Schedule
- What time does everything start? – When will you and your partner start getting ready? What time is the ceremony?
- How much time is allocated for portraits? – Discuss when and where you’ll take photos as a couple, with family, and with your bridal party.
- First look or no first look? – If you’re doing a first look, decide when and where it will happen.
- When is the best time for sunset photos? – Golden hour (just before sunset) creates dreamy, romantic lighting. Your photographer can help plan for this.
- How will the reception flow? – Will the speeches, cake-cutting, and the first dance be on a strict schedule, or is everything going with the flow keeping things spontaneous?
Your Must-Have Photos
- Got any particular shots in mind that you really want? (For example, a photo of you holding hands before the ceremony without seeing each other.)
- Are there any special guests who need priority? (Elderly grandparents, family members traveling from afar, etc.)
- Are there any traditions or cultural elements to capture? (clothing, music, ceremonies and rituals)
- Do you have a preference for candid vs. posed shots?
Family & Group Photos
What you should plan in advance:
- Who will be in formal group photos? (Parents, siblings, grandparents, bridal party, etc.)
- Are there any family dynamics to be aware of? (Divorces, estranged relatives, or sensitive situations.)
- Who will help gather people for group photos? (A designated friend or wedding planner can speed up the process.)
Reception & Lighting Considerations
Lighting plays a huge role in wedding photography. If your reception is in a dimly lit venue or outdoors at night, your photographer may need to bring extra equipment.
Things to discuss:
- Will there be special lighting effects? (Candlelit dinner, fairy lights, or colourful uplighting.)
- Do you want any nighttime or sparkler photos?
- How will your photographer handle low-light conditions?
Your Wedding Venue
- Where are the key moments happening? (Getting ready, ceremony, cocktail hour, reception.)
- Are there scenic spots nearby? (Gardens, lakes, historic buildings, rooftops.)
- Is there a backup plan for bad weather? (If you’re having an outdoor ceremony, discuss indoor alternatives.)
- Are there any venue restrictions? (Some venues have photography rules about flash, drone use, or certain areas being off-limits.)
If possible, schedule a venue walkthrough with your photographer to scout the best spots for portraits and plan for lighting conditions.
Poses & Photography Style
- Do you prefer traditional, posed shots or more natural, candid moments?
- Do you have inspiration photos you love? (Pinterest boards and Instagram saves can help show your vision.)
- Are you okay with showing affection in public, or do you like it more low-key?
- Do you have any insecurities or angles you don’t like? (For example, some people like to be photographed from their good side.)
Your photographer will guide you with poses that feel natural and flattering, but it’s helpful to discuss any personal preferences.
Special Moments & Surprises
Are you planning anything special that your photographer needs to know about?
Examples of surprise moments to discuss
- A surprise first dance or flash mob.
- A private letter exchange before the ceremony.
- A firework display or a sparkler exit.
- A sentimental item you’re including (like a family heirloom or a locket with a loved one’s photo).
Engagement Session (Optional)
Some couples choose to do an engagement shoot before the wedding.
This is a great way to:
- Get comfortable in front of the camera.
- See how your photographer works.
- Capture casual, romantic photos before the big day.
If you haven’t done an engagement session yet, ask your photographer if it’s something they offer!
What Happens After the Wedding?
Knowing what to expect helps you avoid post-wedding stress and excitement overload!
Key questions to ask:
- How long does it take to get our photos back? (Turnaround time can range from a few weeks to a few months.)
- Will we get sneak peeks before the full gallery is ready?
- How will the photos be delivered? (Online gallery, USB, album, prints, etc.)
- Do you offer wedding albums or prints?
What If You Can’t Meet in Person?
Sometimes, an in-person meeting just isn’t possible. Perhaps you’re thinking about having a destination wedding, living in a different city, or just very busy.
But no need to stress because you can totally build a solid connection and make sure your photographer gets your vision. Here’s how to make it work!
Have a Video Call Meeting
If you can’t meet in person, a video call is the next best option. Being able to see each other’s faces allows you to get more comfortable and go over details in real time.
Communicate via Email or Phone
If video calls aren’t your thing, detailed emails or a simple phone call can still do the trick.
Follow Their Work on Social Media
Most photographers regularly post on Instagram, TikTok, or Pinterest. They are definitely experienced and organised if they post tips on how to plan weddings! This gives you a behind-the-scenes look at their work and personality.
Why this helps:
- You’ll get a feel for their shooting style.
- You can see how they interact with past couples.
- It builds a sense of familiarity before your wedding day.
Have a Look at Their Website and Reviews
A great way to build confidence is by checking out your photographer’s website and client reviews.
What to look for:
- A complete portfolio displaying various wedding styles.
- Blog posts about wedding photography tips and experiences.
- Testimonials from past couples about their experience.
Reading real reviews can give you insight into how they work and what to expect.
Complete a Wedding Photography Form
Many photographers can send you a questionnaire before the wedding. This will give them an idea of what you want and prefer when you can’t meet beforehand.
Pros and Cons You Should Consider First
✔️ You’ll feel comfortable in front of the camera.
✔️ You can discuss your vision and expectations.
✔️ Helps with wedding day timeline planning.
✔️ Reduces stress on the big day.
✔️ You can build a connection with your photographer.
❌ Might not be possible for destination weddings.
❌ Can take extra time to schedule.
❌ Some couples prefer to give the photographer space to work without too much direction. ❌ You might not feel it’s necessary.
Even if you don’t meet in person, good communication is always very important!
Final Thoughts: Should You Meet Your Photographer Before Your Wedding?
Meeting your photographer is not required, but it is strongly suggested. If you cannot meet in person, a video call, emails, or a questionnaire can still help you prepare. At the end of the day, wedding photos last a lifetime, so the more comfortable and prepared you feel, the better your pictures will be!
Planning Your Wedding?
Let’s chat if you want a wedding photographer who can make you feel comfortable and capture real moments! I want to know everything about your wedding dreams and make memories that you will always treasure.
Click here to get in touch and schedule a chat!
This article was originally published on Pediphotofilm.com. If it is now published on any other site, it was done without permission from the copyright owner.