What Is The Really Important Hardest Part Of Wedding Planning?

Barreiro, Portugal | Photo by PEDIPortugal Weddings

Weddings are like puzzles. They may look very nice and enjoyable, but some parts are very tricky and may confuse even the smartest planners. But what exactly is so problematic about planning a wedding?

This blog post will break down some of the hardest parts of saying “I do.” Choosing the perfect venue and staying under your budget can feel like miles of running. Fear not, within this blog lies all the answers you need to decode the mysteries of planning a wedding. Together, we’ll untie the hardest knots of wedding planning, and by the time we finish, you’ll be an expert on how to plan your special day.

Quinta A Lendária, Venue | Barreiro, Portugal | Photo by PEDIPortugal Weddings

Budget Management

Planning a wedding is fun. At the same time, it is very tough. Budgeting is the most difficult part of planning. Budget management is understanding how much you have and making sure you spend it right.

First of all, it is necessary to decide how much money you have to spend on your wedding. After that, you can make a list of everything you need for it. For example, the venue, food, clothes, decorations, etc. Sometimes this can be very challenging because you might want a lot of stuff, but you can’t afford it as it is more expensive. In this case, you need to determine what is more important to you. It may be necessary to cut back on something or find cheaper alternatives.

Moreover, it is very important to keep track of how much money you spend. In no case, you should exceed your budget. That way, you can avoid unnecessary stress on your wedding day and enjoy the moment without thinking about money. After all, it’s just about having the wedding of your dreams without spending a lot!

Wedding Car, Portugal | Photo by PEDIPortugal Weddings
Bride Dress, Portugal | Photo by PEDIPortugal Weddings

Venue Selection

One of the most difficult parts of preparing for a wedding is to choose the right venue for the celebration. The reason is that this place is where the most important part of the ceremony happens, so it needs to be perfect.

First of all, you have to decide how many people will attend the wedding. Of course, the venue should be spacious enough to host everyone comfortably. However, you have to consider the budget. Some places are too expensive to afford, while others are cheaper. Secondly, comes the fun part, choosing the style. Do you want a garden, a hotel, or perhaps something unique like a beach ceremony? Each possibility has its unique charm. Still, you must think about the venue’s practical features. Are there any parking options or toilets available? Is the venue easy for guests to get to? Are there any catering services?

And finally, the venue should be reserved in advance since popular places are usually taken soon. Hence, while it is exciting to choose the best venue, it could also be stressful. Yet, once it is done, you will finally be able to relax and look forward to the big day!

Sesimbra Natura Park, Venue | Sesimbra, Portugal | Photo by PEDIPortugal Weddings
Quinta A Lendária, Venue | Barreiro, Portugal | Photo by PEDIPortugal Weddings

Vendor Coordination

When you’re planning a wedding, you have vendors to help you do everything. Vendors are individuals who supply you with the goods that will make the day a success. They offer you the perfect cake, beautiful flowers, great music, and lastly, something you must never forget, photography.

However, there is a catch. You cannot simply hire these people, and after that, everything gets done. No, you have to coordinate and make sure that everything is running on time. Imagine you are the commander of an orchestra and every instrument is a vendor. Your job is to make sure that each person knows what they have to do, when they have to do it, and where they have to be. You are going to be sending a lot of emails, making many phone calls, and having numerous meetings to make sure everything goes according to plan on the big day.

As you can see, planning a wedding is not a walk in the park. Despite of all these different vendors you have to manage, you also need to deal with everything else that goes into planning a wedding. It’s not easy! But with proper coordination and communication, you can make sure your special day goes off without a hitch.

Bride Preparation, Portugal | Photo by PEDIPortugal Weddings
Wedding Photographer, Portugal | Photo by PEDIPortugal Weddings

Guest List Management 

Is all about deciding who you want to invite to your wedding and making sure you don’t forget anyone important. It might sound simple, but it is much more complicated than that.

First of all, you need to decide how many people you can invite. Some weddings are small and cosy, while others, on the contrary, are big and overcrowded. So, you have to choose the perfect number that fits the size of your venue and your budget. But the hard part is actually deciding who to invite. You might want to invite all your family and friends, but sometimes you have to make tough decisions if you have limited space or budget. You might have to leave out some people you’d love to have there.

Once you’ve got your list, you have to keep track of RSVPs. That’s when you send out invitations and wait for people to say if they can come or not. So, you are likely to spend some stressful weeks waiting to hear back from everyone, especially if you need to give final numbers to caterers or the venue. And sometimes, unexpected things happen, like guests who can’t make it suddenly changing their minds or people bringing uninvited plus ones. Managing all these surprises can be a headache! So, while it might take some work, it’s all worth it in the end to have the perfect guest list for your big day!

Sé Catedral de Beja, Church | Portugal | Photo by PEDIPortugal Weddings
Quinta da Suratesta, Venue | Beja, Portugal | Photo by PEDIPortugal Weddings

Timeline and Logistics

Now you may ask what is a timeline? Well, think about your big day planning. A timeline is a form of a map or a guide that shows the timing of everything you planned or will happen. For example, the time the ceremony starts, when you will have your first dance, and when it is time to cut the cake. And what about logistics? These are the small but essential details to get done. For instance, how will the guests be travelling from the ceremony to the reception? Or making sure the flowers arrive on time and in the right place. Essentially you take the role of an event manager, making sure that everything runs smoothly.

Honestly, doing the timeline and logistics is one of the most tormenting tasks. Many things need to be covered, which varies from transportation, vendors, timing, and so on. And, let’s be honest, you want things to be perfect. Just take it easy and get some help if you need it. Effort and good preparation will do the rest!

Quinta A Lendária, Venue | Barreiro, Portugal | Photo by PEDIPortugal Weddings

Emotional Stress

Emotional stress is when you are worried and overwhelmed about something, and it can be triggered by a variety of reasons when planning a wedding.

First, there is a lot of decision-making. There are thousands of options to consider. From the wedding venue and guest lists to the decorations and food. Each of them should be perfect, yet it is complicated to make the right choice, which could make you feel stressed.

The next reason is the need to meet the expectations of other people. Indeed, most people have a lot of different views on what a proper wedding should be like and trying to make everyone happy is at least challenging. That causes the most conflicts and tensions while planning a wedding. Also, another cause of emotional stress is money. Even a simple wedding celebration can be expensive, and can be challenging to stick to a budget while creating your dream day.

Finally, the emotional stress could also come from the idea of starting a new chapter of your life. Regardless of how well you know and love your partner, the situation still causes a certain degree of concern about the future and some anxiety. So, while planning a wedding is a happy time, it is perfectly natural to experience emotional stress. Don’t forget to take a break, talk to your partner and loved ones, and ask for support. It is okay to panic, but it’s important to take care of yourself too.

Quinta Cascata dos Sonhos, Venue | Almargem do Bispo, Portugal | Photo by PEDIPortugal Weddings

Making Choices

One of the hardest parts of planning a wedding is decision-making. What colour should the flowers be? Where will be the ceremony? What type of cake will you have? Making decisions is hard because every choice you make helps create the big day you have always dreamed of. It can be somewhat stressful because you do not want to choose the wrong thing or disappoint someone. But here’s the thing: it is your wedding. What matters more than anything is that you and your partner are happy with your decisions.

A way to help with this process is to talk and listen to each other about your wants. You can also ask for help from family and friends who have planned a wedding before. They might have good advice to share. Ultimately, the hardest part of planning a wedding might be making choices, but it’s also very exciting. Each decision brings you closer to the lovely, joyful day you will remember forever.

Quinta Pinhal das Confreirias, Venue | Almargem do Bispo, Portugal | Photo by PEDIPortugal Weddings

Dealing with Problems

Planning a wedding can be so much fun, but it might be tough as well. One of the hardest parts is dealing with problems that come your way. However, there is a way in which you can easily tackle them.

Firstly, you need to relax. When faced with a problem, take a deep breath, and try not to panic. That way, you will create space to think more clearly and find a way to solve a particular problem. Secondly, ask for help. Whether it’s from your partner, family, or friends, you’ll feel much better. Moreover, another perspective will point you in a direction that probably you haven’t thought of before.

Communication is key. Talk to your partner as much as possible about any problems. Together, you will be able to deal with any problem and come up with a solution that works for both of you. In addition, be flexible and sometimes adjust. Sometimes things do not go as planned, which is okay. Being adaptable to the situation can prevent you from being thrown off by things that do not go as planned.

Lastly, remember what is all this for, your love for each other. At the end of the day, the most important thing is celebrating your commitment to one another, no matter what obstacles may come your way.

Moinho da Praia, Venue | Samouco, Portugal | Photo by PEDIPortugal Weddings

Family Drama 

Will planning a wedding have some unpleasant moments? The answer is definitely yes. Being around the family can be tough sometimes. I mean, everyone in the family has their own vision, own opinion and own feelings about how you should plan a wedding and how they want it to be. Sometimes those visions can clash, and it might get stressful for everyone. 

Sometimes, there might be some disagreements and obvious conflicts. It will definitely make everything even worse. It’s like trying to solve a puzzle with pieces that don’t always fit together perfectly. However, the whole point is to listen to everybody and see things from their perspective, and in the end, find a way to make it work.

Additionally, it is important to remember that weddings are about love and bringing families together. That is why it is essential to handle all family dramas with special care and patience, making the journey smoother for everyone. And in the end, when you’re walking down the aisle, all the challenges of planning the wedding fade away.

Quinta da Suratesta, Venue | Beja, Portugal | Photo by PEDIPortugal Weddings
Quinta das Riscas, Venue | Montijo, Portugal | Photo by PEDIPortugal Weddings

Making Everyone Happy

And, of course, one of the most challenging things is trying to please everyone. Just imagine needing to think not only about yourself and your loved one but also about your parents, sisters and brothers, and all your friends. It is like hoping for several stars at once – which is impossible, isn’t it?

Firstly, there is a question of the venue. Maybe you want a big fancy hall, but your partner would love a cute garden wedding. Secondly, you have a guest list. Your parents have circles of friends they would want to invite, and you would want a more private wedding. Finally, every guest has their favourite food. Some relatives eat anything, some friends are crazy about seafood while others run their vegetarian options. It is a matter of equilibrium to ensure everyone feels included. Perhaps you can’t book the place of your dreams, but you may find another one that meets everyone’s expectations. Or maybe you can create a menu that offers a variety of choices to please different tastes.

You better be ready to communicate. Try to talk to your loved one more often and share your ideas and concerns. Find solutions together. This day is not for everyone to be pleased, but it is you who should be comfortable.

Finally, the most challenging thing in the wedding day planning is getting everyone’s appreciation. But I think with understanding, patience, and compromise, it is doable to create a day that will give only positive emotions.

Quinta das Riscas, Venue | Montijo, Portugal | Photo by PEDIPortugal Weddings


To sum up, planning a wedding is challenging. There are too many things to consider, from the right venue, to ensure that everyone, including you, is happy. However, take everything step by step, and ask for help when needed. It is your wedding and should be about celebrating love and making happy memories with your loved ones. It indeed is hard at times, but trust me, it is completely worth it! Take a breath, be organised and enjoy the beautiful ride!

I’m so grateful that you came on this journey with me. If you liked any of what you just read and want to see more of my work, then visit my portfolio here and let me know what you think. Thanks again for the support!

Pedro Cruz

Wedding photographer and videographer from Lisbon, Portugal. Here is Pedro Cruz's short bio.

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