Marriage is such an exciting time! So, you said “yes”, and now you can begin planning a day of love, laughter, and memories! Your wedding photos are probably one of the most important parts of your planning. Those beautiful, timeless pictures will hold the magic of your wedding day forever. But how can you make sure your photographer captures exactly what you want? Let’s dive into the things your wedding photographer needs to know for your wedding.
Date and Time
The date and time of your wedding are some of the first things your photographer needs to know. It might sound simple, but it helps them plan everything from their travel schedule to the type of lighting they’ll need for your big day.
Venue Details
Each wedding venue has its unique charm and quirks! Your photographer will want to know:
Venue Location
Where’s the big day happening? Share the name, address, and details of the ceremony and reception locations. If the ceremony and reception are in different places, make sure to tell your photographer so they can plan for travel time.
Venue Style
What’s the vibe of the venue? Is it a romantic garden, a grand hall, or a cosy beach setting? The style of your venue helps your photographer get inspired and plan shots that match the mood. Knowing if it’s rustic, modern, or traditional guides how they frame every photo.
Indoor or Outdoor
Will your wedding be indoors or outdoors? Indoor places usually have controlled light, whereas an outdoor setting relies principally on ambient light. Photographers bring different gear based on the lighting, so it’s helpful to tell them what to expect.
Important Spots
Are there specific places you love? If there are spots that are special to you let your photographer know. They will keep these places in mind and include them in your wedding photos.
Any Restrictions
At some locations, such as churches or historical sites, there may be requirements of whether flash may be permitted or where photographers can stand. Knowing this ahead of time helps your photographer work within the rules without missing any key moments.
Wedding Style
Your wedding style sets the vibe for your whole day, and it’s something your photographer definitely needs to know! Are you dreaming of a classic, elegant wedding, maybe in a grand ballroom? Or perhaps you’re going for a relaxed, boho vibe in a rustic barn? The style you choose tells a lot about the look and feel you want, and it helps your photographer capture your vision perfectly.
For example, a beach wedding may inspire natural bright photos with a lot of light, and on the other hand, a comfy forest wedding will most likely have warm earthy tones. Sharing these details with your photographer helps them get into the spirit of your day and gives them a clear vision of the mood, colours, and atmosphere they’ll be working with.
Must-Have Shots
When planning a wedding, there are certain moments you just don’t want to miss! These are the “must-have shots” every couple dreams of seeing in their wedding album. Generally speaking, most photographers know which must-have shots are, but it’s still helpful to share your own list. Here’s a list of essential shots that often mean the most:
Getting Ready
Those special moments before the big “I do” are full of excitement. Shots of the bride and groom getting ready, laughing with their friends, and the final touches add so much emotion to the album.
First Look
If you plan to do a “first look” before the ceremony, tell your photographer! Capturing that first reaction when you see each other all dressed up can be one of the most powerful photos.
Walking Down the Aisle
The walk down the aisle is a major moment! Whether it’s the bride, groom, or both, this is one of the first times everyone gets to see you in your wedding attire. It’s a moment full of happy tears and smiles.
The Vows
Vows are the heart of the ceremony. Close-up shots of you two as you promise forever capture the emotion, and they’re often some of the most loved photos.
The Kiss
The first kiss as a married couple is iconic! Make sure your photographer is ready to catch it from the best angle.
Family and Friends
Group pictures are just as important! These include family portraits, bridal party shots, and candid moments of your guests having fun. Make a list of family members or friends you want in these photos to avoid missing anyone special.
Couple Portraits
After the ceremony, a quiet moment for just the two of you can make for beautiful, intimate photos. Whether you want natural, candid shots or something more posed, tell your photographer your vision for these portraits.
Reception Highlights
The first dance, cake cutting, and bouquet toss are moments in which you’ll want to be documented.
Candid Reactions
Some of the best shots are unplanned. Your parents tearing up, friends laughing, or kids having fun on the dance floor. Candid shots show the joy and life of your wedding day, so encourage your photographer to roam around and capture these unscripted moments.
Details of the Day
Little details like the rings, flowers, decor, and cake often tell a story too. Detailed shots of these items show the personal touches you added to your wedding.
Wedding Day Timeline
There will be plenty of special moments happening on your wedding day, and a timeline will make sure it flows properly. When your photographer knows what’s happening and when they’re prepared to capture each moment perfectly. Here’s why the timeline is crucial.
Getting Ready
Photographers usually start with “getting ready” photos, capturing the excitement as you put on your dress or suit, fix your hair, and share laughs with close friends. Knowing when and where this will happen lets them arrive early and capture every detail.
Ceremony Time
Make sure to discuss the ceremony’s start time, any special traditions, and whether there will be moments like a first look. Is it an indoor or outdoor ceremony? The more they know, the better prepared they are.
Post-Ceremony Portraits
After the ceremony, it’s time for group photos with family and friends. A clear timeline for this part helps the photographer organise everyone smoothly, so no one is left out and you get beautiful group shots without too much waiting.
Reception Highlights
From speeches to the first dance, cake-cutting, and even a sparkler exit, your photographer needs to know what’s planned to capture it all.
Special Requests and Surprises
If you have surprises planned, like fireworks or a dance performance, include those in the timeline. Your photographer will be able to snap those shots with no last-minute fuss.
Budget
Wedding photography costs vary a lot, depending on experience, location, and the kind of package you want, like full-day coverage, an engagement shoot, or a fancy album. Most photographers understand that every couple has a different budget. They need to know what you’re comfortable spending so they can suggest options that fit within your price range.
Style Preferences
Sharing your style preferences with the photographer is key to getting photos that match your vision. Your photographer wants you to love every photo, so they’ll be happy to hear exactly what you’re looking for. Here’s what you could discuss.
Candid vs. Posed
Are you a fan of a more natural and candid approach where people are merely laughing and relaxed? Or maybe you like posed, portrait-style photos that are carefully arranged? A mix of both can also work great!
Creative and Fun Shots
Some couples want a mix of fun, whimsical, or even themed photos. If this is you, let your photographer know!
Bright and Airy vs. Dark and Moody
If you like light, pastel tones or deep, dramatic shots, let your photographer know. They can adjust lighting, filters, and even the editing style to fit your taste.
Favourite Inspiration
If you have any favourite photographers or photos from Pinterest, share them! This gives your photographer an idea of what excites you and helps them aim for that vibe.
Contact Information
You should decide who will be the main point of contact for the photographer. This could be you, your partner, or even your wedding planner (if you have one). Make sure the photographer gets the name and number of this person. Include an email address that is checked regularly.
Backup contact is sometimes a good idea. The photographer can still get important information if he cannot reach the primary contact. Perhaps a close family member or friend.
Guest Count
The number of guests at your wedding may feel like such an unimportant detail, but your wedding photographer will tell you differently! Having a rough idea of how many people will be there gives them an idea of how they can plan their shots, manage the flow of photos, and (in some cases) whether they need another photographer!
In the case of a large number of people, it may be a good idea for the photographer to bring a second shooter. This way, they can get a wider range of candid shots and keep up with all the action. If you’re planning an intimate gathering with just a few loved ones, the photographer can emphasise those close shots and individual moments.
Important Guests
Let your photographer know who your important guests are. These might be parents, siblings, best friends, or even close relatives who travelled far to be there. Knowing who they are, allows the photographer to focus on capturing their reactions, laughter and candid joy.
If there are any specific moments you want with certain people, like a group photo with your college friends or a quiet shot with a grandparent, also let the photographer know.
Personal Touches
You’ve likely spent a lot of time choosing special details for your wedding. Whether it’s a family heirloom, a handwritten note, or a DIY centrepiece, these are the things that make your wedding personal and unique. Here’s how to clue in your photographer:
Unique Decorations
When it comes to details, what does the decor look like? Are they handmade? Do they represent your hobbies or interests? Share these details with your photographer. They can find creative ways to highlight these personal elements in your photos.
Items with Emotional Value
Consider any items that you would like to be in your photos with you because they are special. This could be a family keepsake, your favourite book or a piece of jewellery. These kinds of details can bring your story to life.
Unique Traditions
Do you have family traditions? Maybe there’s a special dance, a specific song, or a unique ceremony element. Let your photographer know so they can be ready to document these meaningful moments.
Cultural Elements
If your wedding includes cultural or religious rituals, explain them to your photographer. They want to be respectful and understand the significance of each moment.
Personal Vows
Are you writing your own vows? This intimate moment can be very emotional and beautiful. Let your photographer know, so they can be ready to capture your expressions and the feelings of the moment.
Special Outfits
If you are wearing anything unique be sure to mention this, for example, any family wedding dress or bespoke attire. Your photographer can take extra time to capture those details.
Guest Contributions
Are any guests participating in a special way? Maybe a friend is singing, or a family member is officiating. Make sure your photographer knows about these contributions so they can capture those moments.
Fun Details
Think about quirky or fun elements that represent you as a couple. Whether it’s a unique guestbook, a special cake topper, or fun favours, these little details add character to your wedding. Let your photographer know, so they can highlight them in your album.
These might seem like little details, but they will pop so much in your photos and ensure that your album has a personal feel.
Trusting Your Photographer
It’s easy to feel nervous about photos, especially on such an important day. But once you have told your photographer everything, let them do their thing! Trusting their expertise means you get to have fun in the moment, because you know they will handle it.
Good photographers blend into the background and make you feel comfortable, so you don’t have to worry about every shot. They’ll guide you, suggest ideas, and bring out your best.
Reviewing and Re-Confirming Details
As your wedding day gets closer, it is always worthwhile to have a final check with your photographer. Go through the timeline, make sure you know the shots you absolutely want and discuss any final details. This way, you’re both on the same page.
This last check also serves as a reminder for the photographer of what you asked for and allows you to add any new details you may have come up with in your planning.
Final Thoughts
Wedding photos will turn out to be some of the best memories that you have. They will remind you of the love, the laughter and everything else that made your day special. This is why you should do everything you can to provide your photographer with as many details as possible.
Take a deep breath and live every moment with a huge smile because everything is already being taken care of by your photographer, just trust them!
I am so grateful that you came on this journey with me. If you liked what you read and are interested in more of my work, please check my portfolio here. I want to know what you think. Thank you very much for your valuable support!
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